3 Tips To Reduce the Cost of Printing
Printing costs are often overlooked in most offices since they may not always make up a large percentage of a company’s invoices. However, if you cut down on printing expenses, you’d be surprised at how much you can save every year. Fortunately, there’s a software application for almost everything these days. This way, you can do all professional work digitally.
Data storage and record-keeping are major issues a company faces, yet even these can be handled using suitable software. So, instead of printing out everything that needs to be stored, you can store them online and save your company thousands of dollars. If you’re concerned about the cost of printing in your company and you would like to make the necessary cutbacks, here are three tips that could help you out.
1. Use digital means as much as possible.
It might surprise you how much money is spent on printing each year. Over $440 million goes into printing each year in the U.S. alone; who knows how many trees are cut down to keep up with this? Understandably, the possibility of going cold turkey on printing operations is quite slim. However, what your company can do is go digital whenever possible.
Let’s take check writing as an example. According to current research, about 28 million checks are written per day in the U.S. That’s a lot of checks and even more printing costs, yet this number doesn’t cover only financial institutions. Fortunately, technology has made provisions for check printing software, which has helped many small business owners reduce the cost of printing and improve their overall performance. Using digital checks will cost you less than physical checks, and a custom folder printing software program can help with this.
Also, when important information and important documents (such as business proposals, registry reports, etc.) need to be accessed, digital management systems are your most accessible and safest bet. It’ll save your bookkeeper loads of time and energy. Instead of looking through dozens of file cabinets or regular paper booklets, they can just look through the QuickBooks online.
2. Print on both sides.
Another excellent way to save money on printing is to set your printer to the printing duplex setting. This setting can help you use half the paper stock you usually use. As a small business owner, this could help you keep more money in your bank account and improve your company’s finances.
Apart from helping you money-wise, printing on both sides can also help you save storage space. Less paper usage means fewer printed pocket folders filling up your cabinets. To save even more space, you could use folders with double pockets or multiple folder pockets. Mines Press Inc. can provide you with a different option depending on your preferences. If you’d like a custom presentation folder with a glossy surface, foil stamping, a one-color design, or a protective finish, they can make it.
Also, two-sided printing can help produce documents like a brochure, a business card, invitation letters, conference handouts, and postcards. So, getting a printer with a duplex setting won’t just save paper: It also provides a broader range of graphic design options for your business.
3. Print in black and white or draft mode.
Printing in draft mode or black and white goes a long way to save money on buying ink. If you often print your documents in color, you’ll need to spend more money on different colors. Even though a single color of ink may not cost a million bucks, the costs of having to stock up on different colors and maintaining a printer with magnetic ink character recognition are significantly high. So, unless it’s a particular document that needs to have a custom design or professional look, save your money for your other office supplies.